Inbox Triage Board
Daily review board, refreshed Thursday June 18 2026 (ops morning). Status: waiting items labeled into lanes · Pass 1 done · GNTY cluster cleared (handled) · Pass 2 merge awaits your go · Junk held.
GNTY refi: handled, moving forward
Ace handled the GNTY cluster directly (phone with Brandon Sears, appraisal set up, replied to Raleigh on the wrong-email correction). All 5 touchpoints cleared off the board and out of the Do lane on 6/18. Nothing outstanding here unless the appraisal value comes back short.
Hard deadlines this week
- June 16 (today): pandaswag.com + bandarbaby.com domains expire ecomhd · ERBA DocuSign to sign texashotelmgt
- June 17: Houston Dance Works camp balance, dancer dropped if unpaid hemani.ace
- ~June 19: Booking.com HOUUS account disabled for inactivity howdyhotels
- June 22: DoubleTree Galleria LOI texashotelmgt
- Bleeding now: Amazon 96 listings deactivated 16 days, lost sales ecomhd · HOUZN Chasewood elevator down 12 days, signed proposals restore it texashotelmgt
Lane legend
Do you act
Delegated someone else acts
Waiting you wait on a reply
Review skim/decide
Trace transactional
Read newsletters
Deals hotels only
Junk promo/dead
Waiting on you, all accounts
Click any subject to open that exact thread in Gmail (routed to the right account).
| Account |
Sender |
Subject |
What they need |
Lane |
Days |
Lane counts by account
| Account | Inbox | Unread | Waiting | Junk | Trace | Read |
|---|
Junk candidates by account (review before we apply)
Pass 2 merge preview (old lane-names into the canonical 8)
Each old label folds into a canonical lane, then the old label is deleted. Numbers are messages carrying that label. AutoFiltered-Junk holds already-filtered mail (out of inbox), which is why the Junk column is large. Junk merge stays HELD until you lift the hold. Nothing here has run yet.
Structural cruft (underscore namespace, Pass 1.5 delete)
The old _workflow/*, _staging/*, _snooze/*, _alerts/*, _projects/*, _calendar/*, _revmgmt namespace. The _workflow/* ones fold into lanes (counted above); the rest are structural tags from the prior agent system, candidates to delete after their mail is re-sorted. _protected is excluded everywhere (it may guard your keeper threads).
Proposed lane algo (what we are tuning)
- Waiting on you wins over everything: if the last message is inbound, asks for something or needs a decision, and you have not replied, it is surfaced no matter the sender. These 47 are the gold.
- Deals = hotel acquisition / brokerage only (live opportunities). Broker listing blasts with no live interest fall to Junk, not Deals.
- Do vs Delegated: if a name on your team (Junaid, Alyssa, Kareem, Sam, Warren) can act, it is Delegated and you only get a nudge handle. Only you-must-sign / you-must-decide stays Do.
- Trace = receipts, confirmations, scheduled reports. Read = newsletters you might read. Junk = marketing, cold pitches, expired one-time codes, and the misrouted Marriott/HOUZN reports clogging the HOUUS inbox.
- Kill list: outright phishing/scam (fake SSA, fake verify-email, Atlas Aviation spam) and the 20+ Russian-language ads coming through the NeoTeams apus.com domain get blocked, not just archived.
Tell me where this mis-sorts and I will adjust the rules, then apply the labels in Gmail in one pass.